Job Description
Time Appointments are delighted to working on behalf of an Office Manager position for a leading Marketing Agency based near Bury St Edmunds. The right candidate for the position will have at least a years’ experience in supporting the office functions and liaising with different departments, showcasing time management skills. Demonstrating success at the hands of a niche customer base, our client is an established business within marketing and can offer a challenging and innovative career.
Duties & Responsibilities:
- Use the in-house financial system to record all purchases
- Maintain kitchen, office and grounds appearance including general repairs and renovations; liaise with cleaners and gardeners
- Monitor and renew all insurance policies – car insurance, including recovery assistance, business building and contents, travel annually
- Monitor and renew all utility contracts ensuring competitive rates including office phones and mobiles annually
- Manage company cars: monitor allocation, renew road tax, arrange servicing and repairs, weekly checks
- Liaise with suppliers and clients when requested
- Ensure adherence to all necessary H&S requirements including annual review of company policy and statement, fire drill, annual risk assessments, first aid kit, first aiders training up to date, PAT testing etc
- Arrange servicing and contracts for gas boiler, security alarm, fire alarm and fire extinguishers annually
- Monitor key holders
- Monitor and oversee GDPR compliance, in conjunction with instructed Data Protection 3rd Party
- Monitor meeting room allocation
- Provide cover support to Managing Director in absence of PA
- Provide general, ad-hoc secretarial support to the wider management team, including booking travel / conferences, reviewing / scanning documentation
- Keep all contact details both internal and external up to date and inputting into phone system
- Arrange couriers/deliveries
- Reception and distribution of post duties
Do you feel this opportunity is perfect for you? Please give us a call. If this role is not quite what you are looking for, then we are looking for determined and switched-on candidates for several different vacancies at present, so please get in touch with one of the consultants
(V/11157)
