Time Appointments are delighted to be working on behalf of a market-leading organisation, in their search for a Facilities & Health & Safety Administrator to join their team based in Ipswich. They are seeking a highly organised individual who thrives in a busy environment and can manage fluctuating workloads with a positive, flexible approach.

This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and H&S departments, ensuring smooth day-to-day operations within a fast-paced, process-driven environment.

The Role

Reporting to the H&S/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:

• Maintaining accurate maintenance records and ensuring compliance requirements are met
• Assisting with planned and unplanned works, liaising with contractors and suppliers
• Providing reception and switchboard cover when required
• Supporting the H&S and ISO teams with document management, updates, and training administration
• Managing safety equipment registers and purchasing
• Providing inductions and safety support for visitors and contractors on-site

The Ideal Candidate:

• Strong administrative experience, ideally within a facilities, H&S, or similar environment
• Excellent IT skills, with knowledge of Microsoft Office and database systems
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication abilities, with a confident telephone manner
• A proactive, team-spirited, and problem-solving attitude
• The ability to prioritise and work to deadlines under pressure

What’s in it for you?

• Opportunity to join a well-established and supportive business
• Competitive salary and benefits package
• Hybrid working
• Free parking
• Career progression
• Private Healthcare
• Life assurance
• Income protection
• Additional paid leave at Christmas
• Pension contribution of 5% increasing by 1% every alternate year up to 15%!!!